Wise Property Solutions is a property management company which is the region’s leader in community association management- the only certified and accredited condominium association management and HOA management company with offices in Knoxville and the Tri- Cities, serving the Mountain South. At Wise Property Solutions, we are contributing to our client communities through our commitment to the industry’s best practices and ongoing professional development. Our team of highly trained property managers strives for an efficient, problem-free community with 100% Satisfaction Guaranteed.
Devoted exclusively to the management of community associations, our homeowners association and condominium managers understand the unique needs of each community. We are proud of both our growth and reputation for offering an unparalleled level of professional service. Our services equip and empower board members to effectively lead their associations.
“...By aligning our association with Wise Property Solutions we are allowing a professional organization with proper training, systems and knowledge to streamline our efforts...saving us time and money...giving more prompt service to homeowners,”
Homeowner apathy creates havoc for community association elections. Owners have a variety of reasons why they don’t attend the HOA annual meeting or return a proxy. “I’ve been busy.” “We forgot.” “It’s not important.” As an HOA Board member, you know that a quorum is mandatory for elections and association decisions. Here are some tips to help homeowners understand that their vote counts!
Broadcast Importance of Quorum
Most Boards convey the annual meeting date and information according to their association bylaws and state laws. Yet, lack of follow up and/or sharing the importance of every vote can create a gap in achieving a quorum. While it may appear like you’re reiterating what homeowners already know, include the importance of a quorum in every annual meeting communication.
Communicate Value of Proxy
Well-informed homeowners would personally attend annual meetings in an ideal world. Unfortunately, we don’t live in an ideal world, so lack of concern and life get in the way. Chances are that many owners in your association not only miss the annual meeting, but they also fail to return their proxy. Most associations encounter this industry-wide problem at some point. Sometimes, it’s because people don’t understand proxies.
These can be confusing to first-time homeowners, elderly, and other homeowners who are unfamiliar with proxies. Personally reach out to homeowners to answer proxy questions and ask for proxies. Let owners know that their vote counts!
Electing Board Members Require Quorum
New or replacement Board members are usually elected at annual meetings. It’s not just a “those who don’t vote can’t complain” scenario. These elections require a quorum to move forward. Associations without duly elected and engaged Board members can spiral out of control. Who handles delinquencies? Who oversees maintenance? A quorum makes a huge difference in running a successful association.
Reschedule Your Meeting
Without a quorum, an election and most other decisions cannot be accomplished. Don’t feel guilty about rescheduling an annual meeting when you’ve done everything you can to encourage and communicate to homeowners. You have a fiduciary duty to your members, and that includes adjourning an association meeting that doesn’t meet quorum requirements.
Wise Property Solutions is a property management company serving East Tennessee with offices in Knoxville, TN and the Tri-Cities, TN-VA. Specializing in Condominium Association Management, Home Owners Association Management, HOA Management and Gated Community Association Management.
Tri-Cities, TN-VA: 423-926-7373
Knoxville, TN: 865-643-8989